{"id":27041,"date":"2021-07-15T17:25:42","date_gmt":"2021-07-15T16:25:42","guid":{"rendered":"https:\/\/royalhistsoc.org\/privacy-statement-uk\/"},"modified":"2026-04-23T10:39:05","modified_gmt":"2026-04-23T09:39:05","slug":"privacy","status":"publish","type":"page","link":"https:\/\/royalhistsoc.org\/privacy\/","title":{"rendered":"Privacy policy (UK)"},"content":{"rendered":"\n<!-- Legal document generated by Complianz | GDPR\/CCPA Cookie Consent https:\/\/wordpress.org\/plugins\/complianz-gdpr -->\n<div id=\"cmplz-document\" class=\"cmplz-document privacy-statement cmplz-document-uk\"><p><i>This privacy statement was last updated on 16 March 2026 and applies to citizens and legal permanent residents of the United Kingdom.<\/i><br><br><\/p><p>In this privacy statement, we explain what we do with the data we obtain about you via <a href=\"https:\/\/royalhistsoc.org\">https:\/\/royalhistsoc.org<\/a>. We recommend you carefully read this statement. In our processing we comply with the requirements of privacy legislation. That means, among other things, that:<\/p><ul>\n                <li>we clearly state the purposes for which we process personal data. We do this by means of this privacy statement;<\/li>\n                <li>we aim to limit our collection of personal data to only the personal data required for legitimate purposes;<\/li>\n                <li>we first request your explicit consent to process your personal data in cases requiring your consent;<\/li>\n                <li>we take appropriate security measures to protect your personal data and also require this from parties that process personal data on our behalf;<\/li>\n                <li>we respect your right to access your personal data or have it corrected or deleted, at your request.<\/li>\n            <\/ul><p>If you have any questions, or want to know exactly what data we keep of you, please contact us.<\/p><h2>1. Purpose, data and retention period<\/h2>We may collect or receive personal information for a number of purposes connected with our business operations which may include the following: (click to expand)<details class=\"cmplz-dropdown dropdown-privacy-statement\"><summary><div><h3>1.1 Contact - Through phone, mail, email and\/or webforms<\/h3><\/div><\/summary><p class=\"cmplz-subtitle\">For this purpose we use the following data:<\/p><p><ul><li>A first and last name<\/li><li>A home or other physical address, including street name and name of a city or town<\/li><li>An email address<\/li><li>A telephone number<\/li><li>Education information<\/li><li>Professional or employment-related information<\/li><\/ul><\/p><p class=\"cmplz-subtitle\">The basis on which we may process these data is:<\/p><p><a target=\"_blank\" rel=\"noopener noreferrer nofollow\" href=\"https:\/\/cookiedatabase.org\/legal-bases\/#consent\">Upon the provision of consent.<\/a><\/p><p class=\"cmplz-subtitle\">Retention period<\/p><p>We retain this data upon termination of the service for the following number of months: 72<\/p><\/details><details class=\"cmplz-dropdown dropdown-privacy-statement\"><summary><div><h3>1.2 Payments<\/h3><\/div><\/summary><p class=\"cmplz-subtitle\">For this purpose we use the following data:<\/p><p><ul><li>A first and last name<\/li><li>A home or other physical address, including street name and name of a city or town<\/li><li>An email address<\/li><li>A telephone number<\/li><li>Financial information such as bank account number of credit card number<\/li><\/ul><\/p><p class=\"cmplz-subtitle\">The basis on which we may process these data is:<\/p><p><a target=\"_blank\" rel=\"noopener noreferrer nofollow\" href=\"https:\/\/cookiedatabase.org\/legal-bases\/#consent\">Upon the provision of consent.<\/a><\/p><p class=\"cmplz-subtitle\">Retention period<\/p><p>We retain this data upon termination of the service for the following number of months: 84<\/p><\/details><details class=\"cmplz-dropdown dropdown-privacy-statement\"><summary><div><h3>1.3 Registering an account<\/h3><\/div><\/summary><p class=\"cmplz-subtitle\">For this purpose we use the following data:<\/p><p><ul><li>A first and last name<\/li><li>A home or other physical address, including street name and name of a city or town<\/li><li>An email address<\/li><li>A telephone number<\/li><li>Date of birth<\/li><li>Sex<\/li><li>Education information<\/li><li>Professional or employment-related information<\/li><\/ul><\/p><p class=\"cmplz-subtitle\">The basis on which we may process these data is:<\/p><p><a target=\"_blank\" rel=\"noopener noreferrer nofollow\" href=\"https:\/\/cookiedatabase.org\/legal-bases\/#consent\">Upon the provision of consent.<\/a><\/p><p class=\"cmplz-subtitle\">Retention period<\/p><p>We retain this data upon termination of the service for the following number of months: 72<\/p><\/details><details class=\"cmplz-dropdown dropdown-privacy-statement\"><summary><div><h3>1.4 Newsletters<\/h3><\/div><\/summary><p class=\"cmplz-subtitle\">For this purpose we use the following data:<\/p><p><ul><li>A first and last name<\/li><li>A home or other physical address, including street name and name of a city or town<\/li><li>An email address<\/li><\/ul><\/p><p class=\"cmplz-subtitle\">The basis on which we may process these data is:<\/p><p><a target=\"_blank\" rel=\"noopener noreferrer nofollow\" href=\"https:\/\/cookiedatabase.org\/legal-bases\/#consent\">Upon the provision of consent.<\/a><\/p><p class=\"cmplz-subtitle\">Retention period<\/p><p>We retain this data upon termination of the service for the following number of months: 72<\/p><\/details><details class=\"cmplz-dropdown dropdown-privacy-statement\"><summary><div><h3>1.5 Compiling and analyzing statistics for website improvement.<\/h3><\/div><\/summary><p class=\"cmplz-subtitle\">For this purpose we use the following data:<\/p><p><ul><li>IP Address<\/li><li>Internet activity information, including, but not limited to, browsing history, search history, and information regarding a consumer&#039;s interaction with an Internet Web site, application, or advertisement<\/li><li>Geolocation data<\/li><\/ul><\/p><p class=\"cmplz-subtitle\">The basis on which we may process these data is:<\/p><p><a target=\"_blank\" rel=\"noopener noreferrer nofollow\" href=\"https:\/\/cookiedatabase.org\/legal-bases\/#consent\">Upon the provision of consent.<\/a><\/p><p class=\"cmplz-subtitle\">Retention period<\/p><p>Upon termination of the service we retain this data for the following period: 24 months.<\/p><\/details><h2>2. Sharing with other parties<\/h2><p>We only share or disclose this data to processors for the following purposes:<\/p><p class=\"cmplz-subtitle\">Processors<\/p><p><b>Name:<\/b>&nbsp;Mailchimp<br>\n                <b>Country:<\/b>&nbsp;USA<br>\n                <b>Purpose:<\/b>&nbsp;Email newsletters<br><b>Name:<\/b>&nbsp;Google Analytics<br>\n                <b>Country:<\/b>&nbsp;USA<br>\n                <b>Purpose:<\/b>&nbsp;Website statistical analysis<br><b>Name:<\/b>&nbsp;Survey Monkey<br>\n                <b>Country:<\/b>&nbsp;USA<br>\n                <b>Purpose:<\/b>&nbsp;Collecting membership data<br><b>Name:<\/b>&nbsp;Beacon CRM<br>\n                <b>Country:<\/b>&nbsp;UK<br>\n                <b>Purpose:<\/b>&nbsp;Maintenance of membership records, contact details, payment confirmation, and provision of the Members Directory.<br><b>Name:<\/b>&nbsp;Choice Voting<br>\n                <b>Country:<\/b>&nbsp;UK<br>\n                <b>Purpose:<\/b>&nbsp;Online platform for Fellows to vote on amendments to By-laws and elections to Council.<br><b>Name:<\/b>&nbsp;Stripe<br>\n                <b>Country:<\/b>&nbsp;USA &amp; Ireland<br>\n                <b>Purpose:<\/b>&nbsp;Online platform for the payment of membership fees.<br><b>Name:<\/b>&nbsp;GoCardless<br>\n                <b>Country:<\/b>&nbsp;UK<br>\n                <b>Purpose:<\/b>&nbsp;Online platform for the payment of membership fees.<br><b>Name:<\/b>&nbsp;Xero<br>\n                <b>Country:<\/b>&nbsp;UK &amp; New Zealand<br>\n                <b>Purpose:<\/b>&nbsp;Management of RHS financial accounts, processing payments, and raising invoices<br><b>Name:<\/b>&nbsp;SquareEye<br>\n                <b>Country:<\/b>&nbsp;UK<br>\n                <b>Purpose:<\/b>&nbsp;Provision and maintenance of RHS website, blog, and Directory.<br><b>Name:<\/b>&nbsp;Cambridge University Press<br>\n                <b>Country:<\/b>&nbsp;UK<br>\n                <b>Purpose:<\/b>&nbsp;Provision of RHS publications as a membership benefit.<br><b>Name:<\/b>&nbsp;Brepols Publishers<br>\n                <b>Country:<\/b>&nbsp;UK and Belgium<br>\n                <b>Purpose:<\/b>&nbsp;Provision of subscription to the Bibliography of British and Irish History (BBIH) as a membership benefit.<br><b>Name:<\/b>&nbsp;History Today<br>\n                <b>Country:<\/b>&nbsp;UK<br>\n                <b>Purpose:<\/b>&nbsp;Provision of subscription to the History Today magazine as a membership benefit.<br><\/p><h2>3. Cookies<\/h2><p>Our website uses cookies. For more information about cookies, please refer to our <a href=\"https:\/\/royalhistsoc.org\/cookies\/\">Cookie Policy<\/a>.&nbsp;<\/p><h2>4. Disclosure practices<\/h2><p><p>We disclose personal information if we are required by law or by a court order, in response to a law enforcement agency, to the extent permitted under other provisions of law, to provide information, or for an investigation on a matter related to public safety.<\/p><p>If our website or organisation is taken over, sold, or involved in a merger or acquisition, your details may be disclosed to our advisers and any prospective purchasers and will be passed on to the new owners.<\/p><\/p><p>We have concluded a data processing agreement with Google.<\/p><p>Google may not use the data for any other Google services.<\/p><p>The inclusion of full IP addresses is blocked by us.<\/p><h2>5. Security<\/h2><p>We are committed to the security of personal data. We take appropriate security measures to limit abuse of and unauthorised access to personal data. This ensures that only the necessary persons have access to your data, that access to the data is protected, and that our security measures are regularly reviewed.<\/p><h2>6. Third-party websites<\/h2><p>This privacy statement does not apply to third-party websites connected by links on our website. We cannot guarantee that these third parties handle your personal data in a reliable or secure manner. We recommend you read the privacy statements of these websites prior to making use of these websites.<\/p><h2>7. Amendments to this privacy statement<\/h2><p>We reserve the right to make amendments to this privacy statement. It is recommended that you consult this privacy statement regularly in order to be aware of any changes. In addition, we will actively inform you wherever possible.<\/p><h2>8. Accessing and modifying your data<\/h2><p>If you have any questions or want to know which personal data we have about you, please contact us. You can contact us by using the information below. You have the following rights:<\/p><ul>\n                <li>You have the right to know why your personal data is needed, what will happen to it, and how long it will be retained for.<\/li>\n                <li>Right of access: You have the right to access your personal data that is known to us.<\/li>\n                <li>Right to rectification: you have the right to supplement, correct, have deleted or blocked your personal data whenever you wish.<\/li>\n                <li>If you give us your consent to process your data, you have the right to revoke that consent and to have your personal data deleted.<\/li>\n                <li>Right to transfer your data: you have the right to request all your personal data from the controller and transfer it in its entirety to another controller.<\/li>\n                <li>Right to object: you may object to the processing of your data. We comply with this, unless there are justified grounds for processing.<\/li>\n            <\/ul><p>Please make sure to always clearly state who you are, so that we can be certain that we do not modify or delete any data of the wrong person.<\/p><h2>9. Submitting a complaint<\/h2><p>If you are not satisfied with the way in which we handle (a complaint about) the processing of your personal data, you have the right to submit a complaint to the Information Commissioner's Office:<\/p><p><br>Wycliffe House<br>\n                        Water Lane<br>\n                        Wilmslow<br>\n                        Cheshire<br>\n                        SK9 5AF<\/p><h2>10. Children<\/h2><p>Our website is not designed to attract children and it is not our intent to collect personal data from children under the age of consent in their country of residence. We therefore request that children under the age of consent do not submit any personal data to us.<\/p><h2>11. Contact details<\/h2><p>Royal Historical Society<br>\n        Royal Historical Society<br \/>\r\nUniversity College London<br \/>\r\nGower Street<br \/>\r\nLondon <br \/>\r\nWC1E 6BT<br>\n        United Kingdom<br>\n        Website: <a href=\"https:\/\/royalhistsoc.org\">https:\/\/royalhistsoc.org<\/a> <br>\n        Email: <span class=\"cmplz-obfuscate\">&#097;&#100;min&#105;st&#114;a&#116;&#105;&#111;&#110;@<span class=\"cmplz-fmail-domain\">e&#120;.&#099;o&#109;<\/span>&#114;oy&#097;l&#104;&#105;&#115;&#116;s&#111;&#099;.&#111;&#114;g<\/span> <br>\n        Phone number: +44 (0)20 3821 5311<\/p><\/div>\n<h6><strong>12. Marketing communications<\/strong><\/h6>\n<ul>\n<li>Automatic Communications<br \/>\nAll members automatically receive the weekly e-newsletter as part of their membership benefits. If they are elected to the Society, they will begin to receive this. If they don\u2019t pay their membership fees, they will be taken off the mailing list. Upon receiving the newsletter, members have the option to unsubscribe. Members may also receive separate emails about upcoming events.<\/li>\n<li>Marketing to Non-members<br \/>\nNon\u2013members are contacted with an invitation to apply for membership. These individuals are profiled using publicly available information and only contacted once.<\/li>\n<li><span style=\"font-weight: 400;\">Withdrawing Consent<br \/>\n<\/span><span style=\"font-weight: 400;\">If members wish to stop receiving the newsletter, they can unsubscribe at any time or they can email us and we will do this for them. If they do not wish to be contacted in relation to marketing and communications, they can also contact the Society, and we will remove them from our mailing lists. If they wish to cancel their membership subscription, they need to email us, and we will do this on their behalf.<\/span><\/li>\n<\/ul>\n<h6><strong>13. Publishing data<\/strong><\/h6>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">All members who have paid their fees will be included on the <\/span><span style=\"font-weight: 400;\">website lists<\/span><span style=\"font-weight: 400;\">. The listing includes the members\u2019 names and professional affiliations (if applicable).<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The names of newly elected members are listed in a <\/span><span style=\"font-weight: 400;\">special news item<\/span><span style=\"font-weight: 400;\"> on the RHS website.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Members\u2019 names, email addresses, country of residence, affiliations, and research interests are published in the Members\u2019 Directory based on the provision of consent. This Directory is only accessible to other RHS members and staff.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Names will be taken off all lists and the Directory at the termination of membership.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">If they don\u2019t want their names on the lists or Directory, they can opt out by contacting <\/span><a href=\"mailto:membership@royalhistsoc.org\"><span style=\"font-weight: 400;\">membership@royalhistsoc.org<\/span><\/a><span style=\"font-weight: 400;\">.\u00a0<\/span><\/li>\n<\/ul>\n<h6><strong>14. Historical &amp; constitutional archive<\/strong><\/h6>\n<p>We retain a permanent record of individuals elected to Fellowship as part of our historical and constitutional archive.<\/p>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>12. Marketing communications Automatic Communications All members automatically receive the weekly e-newsletter as part of their membership benefits. If they are elected to the Society, they will begin to receive this. If they don\u2019t pay their membership fees, they will be taken off the mailing list. Upon receiving the newsletter, members have the option to <a class=\"read-more\" href=\"https:\/\/royalhistsoc.org\/privacy\/\">&#8230;Continue reading &raquo;<\/a><\/p>\n","protected":false},"author":19335,"featured_media":0,"parent":0,"menu_order":339,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_seopress_robots_primary_cat":"","_seopress_titles_title":"","_seopress_titles_desc":"","_seopress_robots_index":"","_seopress_analysis_target_kw":"","inline_featured_image":false,"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"class_list":["post-27041","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/royalhistsoc.org\/wp-json\/wp\/v2\/pages\/27041","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/royalhistsoc.org\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/royalhistsoc.org\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/royalhistsoc.org\/wp-json\/wp\/v2\/users\/19335"}],"replies":[{"embeddable":true,"href":"https:\/\/royalhistsoc.org\/wp-json\/wp\/v2\/comments?post=27041"}],"version-history":[{"count":9,"href":"https:\/\/royalhistsoc.org\/wp-json\/wp\/v2\/pages\/27041\/revisions"}],"predecessor-version":[{"id":52300,"href":"https:\/\/royalhistsoc.org\/wp-json\/wp\/v2\/pages\/27041\/revisions\/52300"}],"wp:attachment":[{"href":"https:\/\/royalhistsoc.org\/wp-json\/wp\/v2\/media?parent=27041"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}